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Think Smart Work Smarter So You’ve Hired an Assistant or want to…Now What?

You’ve done it! After the long hours of back-office tasks you decided to take on by yourself (tsk, tsk…), mountains of unread emails, and clearing your voicemail box for the THIRD time this week, you finally decided to hire an assistant. Congratulations! …Now what?

Getting Started

Hiring an assistant (whether it’s your first or your fiftieth) means you should have a game plan going in. First …

  • Assess Your Own Tasks & Time. Before hiring, we recommend keeping tabs on what exactly you’re working on and how long you’re spending. Then, rank your priorities. By keeping track of your own time, the tasks you most need to hand off will be easily pinpointed.
  • Communicate. And then Communicate Some More. We recommend scheduling time to meet once a week to touch base. Try to understand how they work, what their strengths and weaknesses are. And, most importantly, allow yourself the flexibility of change.

Get a Flow Going

Schedules are set, priorities are in order. But the work isn’t over yet (is it ever?). A working relationship is just that – always working.

  • Delegate in Waves. Ramp up your assistant’s responsibility in stages. Start small, gauge results, and then delegate more and more when you’re both ready. Soon, your assistant will feel like more of an extension of yourself, allowing them the opportunity to “manage-up” (spotting weaknesses or gaps before they happen) and you’ll have that warm, fuzzy feeling of someone really *getting* you and your business.
  • Spend Some Time Away. We know you’re the backbone of your business. That doesn’t mean you need to be front and center every day, all day. In fact, you shouldn’t be.  With an efficient assistant taking on more and more, you need to let your office run without you. It will strengthen your assistant’s “ownership” of their work, and you’ll get to re-prioritize.

Capitalize on Your Time

Dare we say it…you’ve found yourself some free time? In the small business world, that’s like striking gold – capitalize on it!

  • Business Development. Why did you hire an assistant in the first place? Oh yeah, to do what you do best! If your strength is in selling, or networking, or writing – do it as often as you can. Now that you’ve got a trustworthy assistant to handle the back-office of your business, you have to be the driving force to keep that revenue flowing.
  • “Me” Time. What’s just as important as business development? Me time. Avoid burnout. Take a vacation. Do what makes you happy. Clear your mind for a few hours, for a weekend, for a cross country trip. Your assistant’s got this. When the well is dry, you need to make it a priority to relax and get it filled again.

No man (or business owner) is an island. You can’t do it alone. And you shouldn’t. If you’re uneasy about letting go, it’s OK. Just chip away little by little until you’ve built that confidence. And if you need to get through a couple of assistants until you find the right one, that’s OK, too. This is a working relationship for the both of you and should be mutually beneficial.