Virtual Office Assistant | C3Workplace
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Virtual Office Assistant

Virtual Office Assistant

Successful business ownership starts with working smarter, not harder. That means finding the right help for your business. And help is on the way with the best virtual office assistants in NJ!

It’s important for your business (whether solo or team) to look and act like an organization and now you need to take it to the next level. At C3Workplace, our team of highly trained and professional remote office assistants have been helping businesses scale and grow for nearly thirty years.

Outsourced virtual office administrators are a smart and effective way to go from overwhelmed to in-control. With an impressive range of skills, expertise, and experience, as well as the inclusive and teamwork-oriented culture of our organization, the virtual office secretary staff at C3Workplace will help you bring your business to a whole new level. According to a Stanford University study, virtual office assistants were proven to reduce operating costs by 78% by switching from a full-time employee to a remote executive assistant!

How great would it feel to have access to your full virtual assistant office staff from anywhere? And at a lower annual rate than you’d have with a full-time employee? With C3Workplace, that’s the plan!

Looking for a virtual office assistant to handle website management, business development, marketing assistance, or database and CRM Management? Or maybe a part time remote office assistant to accept those trivial tasks that are draining your productivity? No matter the ask, C3Workplace has the best virtual executive secretary for your needs.

Some of our top services include:

  • Marketing and Sales Support
  • Database and Contact Management (CRM)
  • Project Coordination
  • Event Management
  • Customer Service

For 30 years, we’ve been employing the best virtual office assistants in the business and provide highly-educated, resourceful, US-based remote office assistants who can help lead the charge for you and your business. With the countless virtual office assistant websites popping up all over the world and options that are always too good to be true, we can guarantee quality, value, honesty, and true partnership.

Helping businesses succeed is at the heart of our why and our virtual office assistant services are our way of helping business owners like you fulfill your dream. And we’re very good at it.

Process

After an initial discussion with one of our remote office assistant account managers, we will provide a comprehensive job description that best fits your needs, a timeline of the tasks and implementations we’ll need to ensure success, and a monthly budget that we will adhere to without nickel and diming you. Then we’ll get started and quickly become a seamless extension of your business.

Our outsourced office assistants are what sets us apart from the competition.

With an eclectic mix of specialties and personalities, we have your back no matter what may be going on. Every business owner needs their confidant, their right-hand, their guy (or gal!) Friday – reliable, professional, confidential, and that’s why we’re here.

How can a Virtual Office Assistant help you?

  • Streamline your back-office admin tasks and create Standard Operating Procedures (SOPs).
  • Set up & provide ongoing support for your business.
  • Manage your unruly email inbox.
  • Implement new software and processes to improve your back-office.
  • Manage your calendar and appointment scheduling.
  • Provide exemplary customer service to your clients.
  • Keep your pipeline full and your clients satisfied.
  • Help you Work on your business and not just in it.

When business owners delegate their back-end tasks and focus on professional development, business growth will follow. Some of the most successful companies who have used our services include:

  1. Business Associations and Chambers of Commerce
  2. Law Firms
  3. IT Firms
  4. Accounting and Financial firms
  5. Marketing Firms

Meet the best virtual office assistants in the industry!

Kelly Louro

Virtual Office Assistant Account Manager / Marketing Services Manager

Being born into a long line of small business owners, Kelly grew up witnessing the time, effort, and dedication it takes to run a small business, as well as the highs and lows that affect not only the success of the business, but the family and life of the owner as well. That helped shape her view of the small business world and informed her decision to focus on helping small business owners achieve their goals and find success. Kelly found her niche by successfully fusing creativity, collaboration, and an innate desire to learn and “figure it out.” Her professional experience includes over thirteen years of office administration and project management, an MFA in Creative and Professional Writing, and extensive involvement within the Marketing, Operations, and Editorial departments of various business across a wide range of industries.

Ellen Scardena

Virtual Office Assistant Support Rep

Ellen comes to us with a wealth of experience having spent many years at Valley National Bank. As District Sales Manager at Valley, she was responsible for building teams and driving new business development. She managed the Retail experience of Valley Bank customers.
During that time, Ellen came to be a raving fan of C3Workplace and a Small Business Week sponsor. She “gets us” and in this “semi-retirement” position with C3Workplace she’s looking forward to plugging into the mission, enjoying some work-life flexibility and continuing to learn and grow.

Tasha Torres

Virtual Office Assistant Support Rep

Tasha has worked in an office environment since the seventh grade, helping her mom file paperwork in her office at IBM after school. She credits that experience for her work ethic and an intense desire to succeed and grow with every task she is assigned. With over 15 years of reception, admin assistant and customer service experience working in a variety of businesses, Tasha prides herself in making our clients feel welcome, comfortable and fully assisted from the moment they walk through the door.

A native New Yorker, she is all about hustle and drive, and is always there to lend a helping hand, and to learn as much as she can from every scenario. Tasha’s favorite color purple, her favorite movie of all times is “The Nightmare Before Christmas,” she pretty much loves ANYTHING that sparkles (the more glitter the better), and on her down time, she loves to read romance novels, paint fairies, and spend time with her family.

Benefits of a Remote Office Assistant:

  • Switching from a full-time employee to a full time Virtual Office Assistant can reduce operating costs by 78%.
  • Switching from an employee to part-time remote office assistant can save you over $8,000/month or $96,000 per year.
  • Using an outsourced office assistant cut hiring and onboarding costs in half
    Remote office assistants take fewer sick days and fewer breaks, resulting in 13% increase in productivity. At C3Workplace, there’s always a backup team of remote office assistants to fill in any gaps.
  • Almost 60% of virtual office secretaries have a specialized expertise, allowing you to capitalize on skills that would cost double otherwise.
  • Reported 97% satisfaction rate from the virtual office assistants, which means a happier workforce and better-quality work being produced.
  • As a business owner, there’s no need to worry about:
    • Healthcare
    • Taxes
    • Worker’s Compensation
    • Paid vacations
    • Paid sick time
    • Payroll costs
    • Life Insurance
    • Office expenses
    • Office equipment
    • Training Costs
    • Office Down-time

ADMINISTRATIVE SUPPORT
  • Full Administrative Services
  • Email Organization/Review
  • Conference Calls
  • Set Appointments & Meetings
  • Contact Updates & Tracking
  • Calendar Management
  • Database & Data Entry
  • Build Spreadsheets (Excel)
  • Create Presentations
  • E-letter & Mail Campaigns
  • Follow-up
  • Website Management
  • Social Media Management
DATABASE MANAGEMENT
  • Create Databases
  • Create Targeting System
  • Organize & Store Information
  • Retrieve Information
  • Formulate Targeting System
  • Merge & Purge Files
  • Import & Export Files
  • Update Records
  • Compile Reports
  • Create Labels
MARKETING & SALES SUPPORT
  • Create Strategy
  • Coordinate Research
  • Design & Create E-letters
  • Send E-letters
  • Send Snail Mailings
  • Compile Mailing Lists
  • Create Surveys
  • Create Reports
  • Press Release Database
  • Distribute Press Releases
  • Place online advertisements
  • Blog Posts
  • Social Media Strategy
EVENT PLANNING SUPPORT
  • Create Custom Database
  • Create & Send E-letter
  • Manage Guest Lists
  • Receive & Track Responses
  • Call Center Support
  • Track Attendees
  • Non-Responder follow-up
  • Create Meeting Materials
  • Collate & Ship Meeting Materials
  • Research & Order Giveaways

Reach out today and we’ll discuss what works best for your company: Email for Opportunities and Pricing

A Like-Minded Small Business Community

Working with C3Workplace is more than just acquiring the best virtual office assistantit’s joining a community.

We love sharing our story, our skills, and our friendship with the C3Workplace Community and want to help YOU get involved!

Check out some of the community events, including our annual Small Business Celebration, Chamber of Commerce meetings, webinars, and more that you can become a part of!

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