Careers

Working with C3Workplace is more than just “getting a job” – it’s joining a community.

CURRENT OPENING:

Administrative Assistant
Full Time
Montclair, NJ

C3Workplace is a growing small business that provides on-demand office space, virtual assistance, event management, bookkeeping and advisory support to help businesses start and grow. In our 20+ years, we have helped well over 2,000 companies to start and grow.  In addition to the services we provide, we show the small business community how to connect and harness the power of collaboration – they grow, we grow and that growth spills into our local communities (the C3=Connect, Collaborate, Community).  Bottom line: we are a force for good and are on a mission to change the world one company at a time.

We seek a full-time Admin Assistant to join our growing team of rock stars.  The successful candidate will have impeccable attention to detail and take pride in an administrative job well done.  Must be an organized, resilient, smart, reliable, team player who has the ability to effectively prioritize and multi-task.

Here’s what you will do:

  • Assist in day-to-day office support including phone answering, email screening and management, correspondence and general administrative tasks
  • Prepare and manage the organization of events and conferences – committee personnel, details, logistics, details, budgets, and more details.
  • Proactively drafting and sending communications to clients and vendors
  • Anticipating necessary documents and tasks for upcoming events and meetings, etc.
  • Updating Procedure Manual; understanding and following systems, processes, and procedures, including time tracking.
  • Other duties as assigned

To perform this job successfully, you need to be a superhero (only kidding … sort of).  These are some basic skills you will need:

  • Keyboard speed: 40-50+ wpm
  • Have or develop working knowledge and continuing level of proficiency of :
      • Microsoft Word, Outlook, Excel
      • Microsoft PowerPoint, Adobe PDF
      • Constant Contact or similar email marketing platform
      • Project and task management software
  • Demonstrate the ability to follow all administrative procedures including time and billing sheet programs

In addition, it’s important that you have solid communication skills, superb attention to detail, the ability to self-manage, prioritize and ask for help when appropriate – ultimately taking on project management yourself.  We love curious people who love to learn and find new ways to do things. Anticipating and creating solutions to problems that may occur is always a big plus … it’s simply how we roll.

Education/Experience

Bachelor’s degree strongly preferred
5+ years of mid-level administrative experience (non-negotiable)

Deadline to apply: 5/18/2018

We love sharing our story, our skills, and our friendship with
our C3Workplace staff and want to help YOU get involved!

Before you apply, watch this video:

We pride ourselves on our culture and our staff’s ability to rise to the occasion.
Let us know what makes you tick, what gets you excited, where your goals are.
We want to help you hone those skills and put them to us!


How to Apply
  1. When submitting your resume, please include a few paragraphs on
    how you would fit in with our “why.”
  2. Please also include the word “Teamwork” in the subject line.
  3. Include your salary expectations

Please click here to submit your resume
or email your resume to: careers@c3workplace.com

Take a look at the below video to get a sense of our “why” here at C3Workplace

Small Business Week Celebration: