Careers

Working with C3Workplace is more than just “getting a job” – it’s joining a community.

CURRENT OPENING:

Front Desk Receptionist
Part Time
Montclair, NJ

C3Workplace provides on-demand office space, back office support, event management, bookkeeping and advisory support to help businesses start and grow.  In our 20+ years, we have helped well over 2,000 entrepreneurs and business owners to be more successful.  In addition to the services we provide, we show the small business community how to connect and harness the power of collaboration – they grow, we grow and that growth spills into our local communities (the C3=Connect, Collaborate, Community).  Bottom line: we are a force for good and are on a mission to change the world one company at a time.

We seek a part-time Front Desk Receptionist to join our team. Must perform duties in a manner consistent with C3Workplace’s mandate: provide a warm, welcoming environment for clients, staff, and guests. Must possess strong hospitality background, knows the importance of stellar customer service, excellent first impressions and would be happy being the face of C3. We like to call this person “Director of First Impressions.” The candidate must understand and follow the company’s values of relationship building and our commitment to growth. You’ll be working in an a-mazing culture, for an awesome team and you can help us change the world.

Here’s what you will do:

  • Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  • Provide exceptional customer service and hospitality to all clients and guests.
  • Direct visitors and provide instruction on behalf of client.
  • Maintain security by following procedures, monitoring logbook.
  • Maintain safe and clean reception area by complying with procedures, rules, and regulations.
  • Sort Mail, Packages, sign for deliveries as needed.
  • Performs diverse administrative, secretarial & receptionist duties, including:  customer service, telephone answering, message taking/relaying, word processing and proofreading, ordering supplies, tracking inventory, data entry and various administrative, office and clerical tasks
  • Other duties as assigned

To perform this job successfully, you need to be a superhero (only kidding … sort of).  These are some basic skills you will need:

  • Hospitality – ensure reception area and all office areas are kept clean and welcoming for all potential clients and guests, provide warm and hospitable welcomes to all incoming persons at reception desk, take ownership of space and ensure the best first impressions are always given.
  • Technical Skills
    • Keyboard speed:  45+ wpm
    • Have or develop working knowledge and continuing level of proficiency of software programs including:
      • Microsoft Word, Outlook, Excel
      • Microsoft PowerPoint, Adobe PDF
      • Web search engine functionality
      • QuickBooks
      • Accurately record and relay phone messages based on individual preference
    • Demonstrate the ability to follow all administrative procedures including time and billing sheet programs
    • Operate office equipment including: fax machine, copier, postage machine
  • Customer Service – effectively communicate and relate well to all kinds of people; treat all people with respect, courtesy and consideration; respect differences in the attitudes and perspectives of others
  • Oral Communication – speak clearly and always in a professional manner to co-workers and clients
  • Written Communication – write clearly and accurately; have the ability to edit work for spelling and grammar
  • Teamwork – work effectively and productively with others, respecting each person’s individual perspective; keep team members informed regarding projects
  • Flexibility – respond promptly to shifts in direction, priorities and schedules; effectively juggle multiple priorities and tasks
  • Initiatives – demonstrate curiosity and enthusiasm for learning; take initiative in acquiring and mastering the skills and knowledge requirements of a position; keep abreast of current or new information through reading and other learning methods; welcome or seek assignments requiring new skills and knowledge

In addition, it’s important that you have solid communication skills, superb attention to detail, the ability to self-manage, prioritize and ask for help when appropriate – ultimately taking on project management yourself.  We love curious people who love to learn and find new ways to do things. Anticipating and creating solutions to problems that may occur is always a big plus.

Education/Experience

Bachelor’s degree strongly preferred
5+ years of mid-level administrative experience (non-negotiable)

We love sharing our story, our skills, and our friendship with
our C3Workplace staff and want to help YOU get involved!

Before you apply, watch this video:

We pride ourselves on our culture and our staff’s ability to rise to the occasion.
Let us know what makes you tick, what gets you excited, where your goals are.
We want to help you hone those skills and put them to us!


How to Apply
  1. When submitting your resume, please include a few paragraphs on
    how you would fit in with our “why.”
  2. Please also include the word “Teamwork” in the subject line.
  3. Include your salary expectations

Please click here to submit your resume
or email your resume to: careers@c3workplace.com

Take a look at the below video to get a sense of our “why” here at C3Workplace

Small Business Week Celebration: